By Pammy Jaiswal & Megha Saraf, (firstname.lastname@example.org)
It seems that the prolonged postponement for transferring shares to IEPF is over. Ministry of Corporate Affairs (“MCA”) vide its Notification dated 13th October, 2017 has added yet another notification on Investor Education Protection Fund (“IEPF”), to its list. The Investor Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Second Amendment Rules, 2017 (“Second Amendment Rules”) has been made effective from 13th October, 2017. Even though the Second Amendment Rules have yet again come out with an extended time line for effecting transfer of shares, some of the operational issues are not yet clarified for effecting such transfer to IEPF.
Further, MCA has also issued a Circular dated 16th October, 2017 which provides for certain details on the Second Amendment Rules.
The write-up is therefore, an attempt to put before a clear snapshot of the current picture on transfer of shares to IEPF.
Main Highlights of the Second Amendment Rules
The major highlights of the Second Amendment Rules are:
- Due Date for Transfer of shares
The Second Amendment Rules have extended the due date to transfer the shares to IEPF till 31st October, 2017 for the cases where the period of seven years has been completed or being completed during the period from 7th September, 2016 to 31st October, 2017.
Accordingly, the last date for completing all the formalities in connection with transfer shall be 30th November, 2017.
- Transfer of shares is in the nature of transmission of shares
The Second Amendment Rules have clarified that the transfer of shares to IEPF shall take place by following the procedure for transmission of shares. Even though the documentation for such transmission has not been stated in the said rules or the circular, resolution passed by a company for transferring shares seems to a supporting document in this regard.
Further, MCA Circular dated 5th June, 2017, had already clarified that transfer of shares to IEPF is not in the nature of transfer but a transmission and hence, the requirement of issuing duplicate share certificate may be done away with.
- Issuance of “New” share certificates instead of “Duplicate” share certificates
In case of physical shares, the Company shall issue “New” share certificates in Form SH-1 instead of “Duplicate” share certificates. Even though duplicate certificates need not be issued, however, the new certificates issued under the said rules will have the words “Issued in lieu of share certificate no….. for the purpose of transfer to IEPF”.
Further, the requirement entering the details of the certificate issued under the said rule in the register of renewed and duplicate share certificates maintained in Form No. SH-2 has been done away with.
- Opening of Demat Account of IEPF Authority with Punjab National Bank
IEPF Authority has opened its Demat Account with Punjab National Bank (‘PNB’) and SBICAP Securities Limited (‘SBICAP’) for the purpose of making any transfer of shares.
- Reporting of non-compliances to Central Government
Any non-compliance of the IEPF rules shall be reported by the IEPF Authority to the Central Government.
- Appointment of a Nodal Officer
MCA has given a time period of 15 days to all the companies for nominating a Nodal Officer for coordinating with IEPF Authority and the details of such officer shall be displayed on the website of the company.
- Rejection of claim in e-Form IEPF-5 in certain cases
- The current IEPF Rules provide that the company shall be required to provide a verification report to the Authority within a period of 15 days of receiving the claim. The Second Amendment Rules provides that in case the Authority does not receive requisite documents with a period of 90 days from the date of filing e-Form IEPF-5, the claim is liable to get rejected in the hands of the Authority.
However, before rejecting such claim, the Authority shall allow a further time of 30 days to furnish the requisite documents.
- In cases where the claim is incomplete or not approved and communication in this regard has been sent to such claimant and company, IEPF may reject such application if rectified documents are not filed within a period of 90 days. However, prior to such rejection, a time of further 30 days in this regard.
Highlights of the General Circular dated 16th October, 2017
- PNB and SBICAP are the DPs with whom the IEPF Authority has opened demat account. These accounts will be fully digital and paperless;
- Format of corporate action will be prescribed by NSDL and CDSL shortly;
- Account maintenance charges will be minimal as per the MoU entered between the IEPF Authority and the NSDL and CDSL. Such MoU will be put up on the website of the of the IEPF Authority;
- Cash benefit arising out of and in the form of the following, shall mandatorily be transferred to the bank account opened with PNB, Sansad Marg, New Delhi.
- dividend from shares already transferred to IEPF;
- proceeds realized on account of delisting of equity shares;
- amount entitled on behalf of a shareholder in case of winding up of a company.
- Amounts mentioned under section 125 (2) shall not be transferred to the aforesaid bank account. Only the amounts mentioned in the above point shall be transferred and nothing else.
Based on the above discussions, one can conclude that IEPF has tried all its might to join the dots and made the transfer of shares become a reality, although it has taken more than a year to fix the operational issues in this regard. Now, the only clarification to be looked out for is the format of corporate action, after which companies can actually complete all the formalities and finally the wait for transferring the shares to IEPF comes to an end.
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